Town of Woodstock
Invitation to Bid
Door Access Control System
Emergency Services Building
454 Woodstock Road, Woodstock VT
November 2017

The Woodstock Fire Department is seeking proposals for a new door access (keypad) control system. This project will involve the procurement of the equipment and installation of the system, as well as any required software/equipment for access PIN changes.

The new system should meet the minimum requirements as listed in this document. The project will involve:

• The replacement of 7 locks with the new assembly’s,
• The removal of 7 locks and moving 3 used one’s to other doors.
• The doors are a mix of interior and exterior with one being double sided keypad
Control
• All old door systems will remain with the Fire Department
Location

1. Woodstock Emergency Service Building- 454 Woodstock Road, Woodstock VT.
2. Woodstock Station 2 – 996 West Woodstock Road, Woodstock, VT.

System Requirements

Electronic Access Control System minimum Requirements.

1. The system shall be able to produce a report of any individuals who
have used their PIN to access the door.

2. The system shall allow authorized operators to revoke a PIN
holder’s authorization to all or selected controlled areas.

3. The system shall be able to store a minimum of 30 days’ worth of
transactions.

4. The system should be able to accommodate a minimum of 150 users.

5. A standard computer shall be able to interface with the door locks or by WIFI. All cables battery’s and software shall be included

6. The system shall be able to offer single time use codes.

7. The PIN shall be 4-6 numbers.

8. 2 keys for each induvial door lock shall be supplied if the door has keyed override.

Note-Include a cost proposal detailing equipment, personnel and all other costs associated with the project. Prices quoted must be valid for a minimum of 60 days from the close of this RFP.

Pre-Bid Conference

A Pre-Bid Conference will be held Wednesday, October 25, 2017 at 2:00PM at:

The Woodstock Fire Station, 454 Woodstock Road, Woodstock, Vermont. Parking and building entrance is in the rear

Bid Submittals

Bids are due Monday, November 13, 2017, at 10:00AM. Bid opening will follow in the Woodstock Town Hall, 2nd Floor Conference Room, 31 The Green, Woodstock, VT.

All Bids must be submitted in a sealed envelope to:

Town of Woodstock
P.O. Box 488
Woodstock, VT 05091

Clearly mark the outside of the envelope: “WFD Door Control Bid”

It is the vendor’s responsibility to ensure timely delivery.

Questions

Please contact Chief David Green at (802) 457-2337.

RESOLUTION # 3

PARKING AT AN ELECTRIC VEHICLE CHARGING STATION

VILLAGE OF WOODSTOCK, VERMONT

Be it hereby RESOLVED by the Board of Village Trustees of the Village of Woodstock that:

A. Electric Vehicle Charge Station Parking

Electric Vehicle Charging Stations are created at the Village Park & Ride facility on
Pleasant Street.

Parking at these E-V Charging Stations is limited to electric or electric hybrid vehicles.

Each EV Charging station shall have a parking meter installed to monitor the duration of time that the owner of a vehicle has purchased to use the charging station.

The charge for parking at a meter at the EV charging station is set at:

$1.50 per hour

0.75 30 minutes

0.40 15 minutes

Time on the meter can be purchased by coin or by credit card.

It shall be a violation of this ordinance for a vehicle to be parked at an EV charging station without having paid for time to park by purchasing time to park with either coin or a credit card.

Vehicles that are electric or electric hybrid and are parked at an EV charging station that does not have time on the meter are subject to a fine of ten ($10.00) per occurrence

Vehicles that are not electric or hybrid electric vehicles are subject to a fine of twenty
($20.00) dollars per occurrence.

Hours of operation of meters at E-V Charging Stations is 24 hours per day, seven days
per week.

Signed this 10th day of October, 2017 by the Woodstock Board of Trustees:

Jeffrey Kahn, Chair

Ward Goodenough

Cary Agin

Keri Cole

Serena Nelson