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TOWN OF WOODSTOCK, VT

Administrative Assistant to the Municipal Manager

Job Description

 

SUMMARY:

The Administrative Assistant is a full-time position which provides clerical and general office assistance to the Town Manager. The position provides a full range of support functions in a small municipal office.

CHARACTERISTIC DUTIES AND RESPONSIBLITIES:

§  Assist in a variety of highly responsible, complex and confidential administrative duties under the direction of the Town Manager.

§  Maintains calendars and schedules, arranges appointments, meetings and travel as needed.

§  Acts as receptionist; screening and assisting callers and visitors as appropriate.

§  Responds to requests from coworkers, citizens and other members of the public in a positive and courteous manner. Resolves issues with the scope of information and authority of the position, referring all other issues to the appropriate person.

§  Assists in agenda preparation, including posting notices and assembling background materials, as well as taking minutes of meetings for the Select Board and Village Trustees.

§  Assists in Town and Village Meeting preparation and organization.

§  Compose routine correspondences; type a variety of materials, including correspondence, reports and memos, proof read previously prepared material.

§  Maintains and updates administrative files, including confidential employee files, manuals and other resource and/or reference materials.

§  Organizes, types, proof and compile the Annual Town and Annual Village Reports.

§  Receive and file bid documents.

§  Research, compile and organize data for special projects.

§  Participate in office management activities such as ordering supplies, processing mail, organizing luncheons, etc.

§  Post items to Town website.

§  Maintain professional working relationships.

§  Assist residents with tax payments.

§  Gather mail from post office box daily.

§  And other duties as assigned.

Hours:

The Administrative Assistant works from 8:00 – 4:30 p.m. Monday through Friday, holidays excepted with a one-hour unpaid lunch. Often the Administrative Assistant will be responsible for opening and closing the town offices.

 

 

QUALIFICATIONS:

Two years of higher education in a relevant field plus five years of relevant work experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

Must possess:

§   Excellent public contact and organizational skills.

§   Ability to build and maintain effective work relationships.

§   Good computer skills, including a working familiarity with Microsoft Word, Excel and good internet navigation and use skills.

§   Good verbal and written skills.

§   Ability to do basic accounting and mathematical computations with high degree of accuracy.

§   Ability to use good judgement in maintain confidential information.

§   Ability to sit at a workstation for extended period.

§   Ability to operate basic office equipment, including personal computers, copier, and fax machine.

§   Occasional evening availability.

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The Woodstock Select Board will hold a Public Hearing for an Amendment to the Town Zoning Regulations, on December 17, 2019 at 6:00PM in the Woodstock Town Hall, 31 The Green, Woodstock, VT.

 

Per Title 24 VSA §4441, attached are the draft regulations.

 

Should you have any questions please call or contact me.

 

Sincerely,

 

Michael Brands, AICP

Town Planner

802 457-7515

 

 

Section 103 Definitions

General Store: A small retail store selling groceries and sundry items with ability to apply for an accessory use of up to 25 seats for consumption of food on premise.

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The Woodstock Village Development Review Board has an immediate vacancy. The Board holds hearings and makes decisions on Village land use permits. The Board holds regular meetings on the 2nd and 4th Wednesdays of the month.

For more information or to submit a letter of interest, contact Michael E. Brands, AICP, Town/Village Planner by email at mbrands@townofwoodstock.org or by mail at: Town of Woodstock, P.O. Box 488, Woodstock, VT 05091. Office phone is (802) 457-7515.

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Please click the link below for a summary of the newly adopted Dangerous and Vacant Buildings and Property Ordinance.

 

The Ordinance becomes effective August 18, 2019.

 

 

Summary of Dangerous Building and Property Ordinance

 

 

For questions regarding this Ordinance, please contact the Municipal Manager’s Office at (802) 457-3456.

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PUBLIC HEARING-CONTINUED

 

The Woodstock Select Board have CONTINUED the Public Hearing in accordance with 24 V.S.A. §4442, to amend Section 526 Short Term Rentals of the Town Zoning Regulations.  The Five Acre and Forestry exemptions are to be removed from Sections 301, 302 and 526.  A Conditional Use review shall be required for all Short Term Rentals per Section 526 A.

 

Said hearing has been moved to December 2019. A date will be forthcoming. The hearing will be held at the Town Hall, all interested persons will be given an opportunity to be heard.

 

By order of L. D. Sutherland, Select Board Chairperson

 

Copies of the amendment are available at the Town Hall and can be viewed at the Norman Williams Public Library.  For more information call Town Planner, Michael E. Brands, AICP: 457-7515.

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The Woodstock Economic Development Commission, charged with managing the allocation of funds received from the 1% local options tax, has established a decision making process and specific guidelines for awarding grants for Events and Community Projects.  These guidelines reflect the Commission’s interpretation of the article that was adopted at the Woodstock Town Meeting on March 3, 2015 and is subject to the approval of the Woodstock Selectboard.

For more information, click on the following:

Woodstock EDC Decision Making Guidelines

Woodstock EDC Sponsorship Guidelines

Woodstock EDC Event Sponsorship Program Rubric

Woodstock EDC Special Project Rubric

SELECT BOARD Presentation – Community Meeting (click here to review Powerpoint presentation)